OPTIMUS craftsman software
professional, powerful and intuitive to use
OPTIMUS tradesman software | Comparison | Experience | Prices |
Billing | Functions |
7,870
Customer workstations
16
specialist retail partners
31
Years of development
Functions at a glance
Creating invoices
Clear presentation and sorting of your projects
Document editing directly in the document or in tabular form or both
DATEV interface
Project accounting for recording hours and material bookings
Extensive pre- and post-calculation
Support for all common e-invoice formats
-
· Read more...
Integrated email &
Word processing
Integrated powerful email client
Integrated word processing
GOBD compliant archiving of the
Correspondence, intuitive capture of e-invoicesClear and user-friendly
User interface (test winner
Systemhouse.tech)
-
· Read more...
For small and large companies
Address and property management
Organization & resource planning
Common interfaces already included
Add-on interfaces
Complete open item management
Selectable DATEV chart of accounts
SEPA support
Optionally installable on an OPTIMUS cloud server, which is equipped according to your requirements and accessible via any browser
is
-
· Read more...
7,870
Customer workstations
16
specialist retail partners
31
Years of development
Functions at a glance
Discover how easy tradesman software can be ....
Creating invoices
Clear presentation and sorting of your projects
Document editing directly in the document or in tabular form or both
DATEV interface
Project accounting for recording hours and material bookings
Extensive pre- and post-calculation
Support for all common e-invoice formats
-
· Read more...
Integrated email &
Word processing
Integrated powerful email client
Integrated word processing
GOBD compliant archiving of the
Correspondence, intuitive capture of e-invoicesClear and user-friendly
User interface (test winner
Systemhouse.tech)
-
· Read more...
For small and large companies
Address and property management
Organization & resource planning
Common interfaces already included
Add-on interfaces
Complete open item management
Selectable DATEV chart of accounts
SEPA support
Optionally installable on an OPTIMUS cloud server, which is equipped according to your requirements and accessible via any browser
is
-
· Read more...
Test winner -> 2025
at Systemhouse.tech
Systemhouse.tech has fully tested the OPTIMUS software and
Digital Workflow & Business Solutions
found that the results of more than 31 years of experience
Solution one of the best of its kind.
VERY GOOD
OPTIMUS achieved top marks in the following areas, among others:
Comprehensive calculation of materials, services, external services, equipment and vehicles via "flash calculation" or up to 9 levels deep parts list calculations
Plan your orders and resources using the integrated order planning
OPTIMUMS is available in 3 versions
OPTIMUS - for all project-based calculating companies PATENTED
OPTIMUS EasyScaff - the complete commercial program for scaffolding builders
OPTIMUS EasyRent - the complete commercial rental program
Clear & Professional Invoicing
Streamline your office operations: OPTIMUS converts your quotes into perfectly calculated invoices with just 5 mouse clicks. Whether partial invoices, progress payments, or final billing – everything runs automatically through an intuitive user interface.
Your invoices automatically meet all legal requirements: From electronic invoicing (ZUGFeRD/XInvoice) to GoBD-compliant archiving, everything is already integrated.
Fully integrated: No more duplicate data entry. Material, time, and service data flow directly from your calculations into the invoice. This saves time while preventing costly errors.
-
5-click invoice creation – From quote to finished invoice in seconds
-
Automatic electronic invoicing – Ready for mandatory e-invoicing regulations
-
Measurement integration – Generate invoices directly from your measurement data
-
DATEV export with one click – Automatically transfer documents to your tax advisor
-
Integrated dunning system – Create and send 4-stage reminders with one click
Why OPTIMUS?
-
Free data transfer
-
Service from craftsmen for craftsmen
-
More cost-effective thanks to automation
-
Free data transfer
-
Service from craftsmen for craftsmen
-
More cost-effective thanks to automation
Download the complete overview of all trades
The OPTIMUS Mobile App
Time tracking at its finest - booking at project, document, title or position level.
Documents, e.g. the offer or the work order, can be changed directly on site if necessary and the customer
Have them signed. Record the time spent on directing work and then enter it into the billing system.
Address book with any number of contacts, property management and file attachments.
Construction site calendar, notes, reminders .. and much more
Seamlessly integrated with your OPTIMUS SQL database - so you don't have to make any compromises.
Works offline even without internet
Simple Resource Planning
With OPTIMUS's color-coded planning view, see at a glance which employees are scheduled when and where. Move appointments and resources precisely and effortlessly using drag & drop functionality.
No more Excel spreadsheets, no scattered notes. The integrated resource planning immediately shows available capacity and bottlenecks. This enables optimal job distribution and efficient workforce deployment.
Seamlessly connected: Planning is directly linked to your projects. Material and equipment requirements, travel times, and employee qualifications – everything automatically flows into your scheduling.
-
Drag & drop planning – Move appointments more precisely than ever before
-
Color-coded overview – All projects and employees at a glance
-
Automatic capacity checking – Identify bottlenecks before they occur
-
Mobile synchronization – Your planning always available on the go
-
Integrated project linking – Material and personnel requirements automatically considered
OPTIMUS - secure in the cloud, strong for trades
Rely on modern IT infrastructure: Our cloud servers offer a powerful, scalable
Platform for OPTIMUS: quotation and invoice creation, project management, tent recording, and much more.
available anytime from anywhere.
Benefit from:
-
Highly available data centers in Germany
-
Automated backups and GDPR-compliant data security
-
Location-independent access via the web browser
-
Maintenance-free IT - updates and security included
Digitize your processes – professionally, securely and future-proof.
Functions
integrated word processing
Integrated email client - receive and send emails directly in OPTIMUS - with full-text search Integrated email client - receive and send emails directly in OPTIMUS - with full-text search
Clear presentation and sorting of your projects
Document processing directly in the document and/or in tabular form
Lightning-fast delivery thanks to the integrated email client
All common e-invoice formats are integrated into OPTIMUS and can be created, received and processed
Various interfaces (GAEB, IDS, Ausschreiben.de, and many more) are available to optimally create your offers
OPTIMUS is able to generate DATEV-compliant bookings, which can be released to your tax office via our DATEV interface with a mouse click
Payments of liabilities can be generated in OPTIMUS and entered into a SEPA-compliant file, then sent to the bank or imported into the banking app. This eliminates the need for duplicate entries in your online banking.
integrated 4-stage dunning system
Project accounting - Using the OPTIMUS Mobile App, you can book hourly and material costs at the project, construction phase, document, position, or activity level
Integrated post-calculation, which allows you to quantitatively optimize your future offers (project accounting is an add-on module in versions XS - M and is not included in the standard scope)
with multiple assignment of characteristics (customer, prospective customer, supplier, employee, ... ) etc. Property management
Extensive search and filter options
CRM functions - e.g. the automatic customer archive saves all transactions carried out with a customer
of materials, services, external services, equipment and vehicles via our "flash calculation" or via up to 9 levels deep parts list calculations
Integrated and detailed company calculation: calculate the average wage with which you can cover costs and work profitably, at company, wage group, and employee level
organization
Plan your orders and resources using our integrated planning board (the organization is an add-on module in the XS and S versions and is not included in the standard scope)
GoBD-compliant archive
Multi-client capability
GAEB, Datanorm, DATEV, SEPA, ÖNORM, Ausschreiben.de
Additional modules available:
Warehouse management
Client management
Maintenance module
Piecework wage module
Scaffolding/Rental Goods Module
Add-on interfaces:
Payroll interface package
Icking - Roof services
IDS
OCI
Mareon
Immo.Office
Elo
Estos
Digi Solution One
Excel Interface Pro (item master data and price maintenance)
